Description
Position Summary Reporting to the Chief Finance Officer (CFO), the Finance Clerk supports the financial operations of the Rural Municipality of Stanley, including taxation, payroll, statutory filings, month-end and year-end processes, and general accounting functions. This position ensures the accurate processing of financial transactions, compliance with municipal by-laws and applicable federal and provincial regulations, and the delivery of professional front-line customer service.
Duties
Key Responsibilities Payroll Administration & Statutory Remittances
- Process payroll for councillors and municipal staff, including full-time, part-time, and seasonal employees.
- Prepare and remit payroll-related deductions (e.g., CPP, EI, income tax, pension contributions) in compliance with statutory requirements.
- Administer employee benefits, including pension contributions and remittances, and leave tracking.
- Assist in employee benefits enrollment and updates for seasonal employees, including processing changes related to layoffs and reinstatements.
- Assist in preparation of year-end payroll reporting, including T4 slips and T4 summaries.
- Maintain payroll records and ensure accurate calculation of wages, overtime, and deductions.
- Respond to payroll inquiries while maintaining strict confidentiality.
- Perform other payroll-related duties and responsibilities as assigned.
- Assist with the processing of Taxpayer’s Homeowners Affordability Tax Credit (HATC) application.
- Assist with the processing annual property taxes, including post-supplementary taxes and related adjustments.
- Prepare and file GST and HET returns in accordance with federal requirements.
- Prepare and file monthly and annual recycling reports.
- Record online payments for taxes, utilities, and other municipal revenues.
- Assist in the processing of invoices related to employee benefits and other receivables.
- Prepare and process deposit slips for cash and cheque receipts.
- Perform bank and general ledger reconciliations.
- Assist with monthly and year-end closing processes.
- Assist with audit requests and provide required documentation.
- Assist with the inventory reconciliation for municipal projects.
- Perform other related duties and responsibilities as assigned.
- Provide front-line service at the municipal office (in-person, phone, email).
- Maintain organized and secure financial records and filing systems.
- Ensure confidentiality and accuracy of financial information.
Qualifications
Qualifications Education & Experience
- Diploma or certificate in Accounting, Business Administration, or a related field.
- Minimum 1–3 years of relevant experience.
- Knowledge of payroll processing and statutory filings (GST/HST, HE Levy).
- Experience with municipal software (e.g., MMO, Muniware) is a strong asset.
- Familiarity with PSAB standards is an asset.
- Proficiency in Microsoft Office (especially Excel).
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong communication and customer service skills.
- Ability to handle confidential information with discretion.
- Office-based environment at the RM of Stanley Administration Office.
- Regular business hours with peak periods during tax billing season, utility billing cycles, payroll periods, and year-end reporting and audit.
- Attention to detail and accuracy.
- Accountability and reliability.
- Customer service orientation.
- Teamwork and collaboration.
- Time management and adaptability.